This post is now made available to the public. Thank you for being here!
Today I want to share a cognitive-behavioral approach to turn your calendar and to-do list into a manual that inspires your next right action.
Action Items: Calendar Audits
Schedule your most important routine: Make sure your workouts, journaling, meditations, rest, and play have a slot in your calendar. I like to color-code them in a calming shade of blue.
Start with a master list: Make a list of everything you need/want to do. Order the list by priority by your algorithm. For example, I like to rate each task by satisfaction and the dollar value of each task.
Remove everything you don’t want/need to do: Move them to your not-to-do list. For instance, you can buy a plug-and-play software product or build an SOP for your teams to execute.
What you put in your daily design is how you want your very best day to unfold.
Identify your highest-priority goal: If you can only do one thing from your want-to-do list, what would that be?
Identify your lowest-priority goal: Once you identify the most important task, go to the bottom of your list. For instance, I often put my Readwise Highlights and book consumption at the bottom of the list. Schedule this in your calendar, too.
You may wonder why we are wasting time on these trivial tasks. The reality is that very few people can constantly work on the most important tasks, and it is more effective to design healthy breaks ahead of time. Otherwise, you are most likely going to retreat to social media when you are tired.
Complete your dream day calendar: Every morning, I’d turn this list into an hour-by-hour design and write them in the past tense (as if it has already happened). For example,
Captured my thoughts Thought Train for future me ~5min.
Created a helpful deck to distill my Dream Day Design ~20min.
Recorded a high-quality lecture on how I plan my day ~30min.
Made delicious chocolate with Chris ~45min.
Reviewed Readwise Highlights and put the best in the Fellowship library ~15min.
Once you have the list, add it to your consequence list, or share it with your accountability buddy to get extra accountability.
Don’t forget to add some buffer: Please allow time for rearrangement so that you can deal with something that comes up. An hour of work never equals 60 minutes. If you are like most humans, that hour is probably 40 minutes of work, plus 20 minutes for being human. If your day is packed with back-to-back meetings, schedule a 5min bio break at the start, or turn the next video call into a phone call.
End your day powerfully: As the author of your life, you get to end your day, every day, powerfully. Debrief what worked/didn't work and what you want to keep for the next day.
Anything you said you wanted to do more of, now is the time for action.
Do this repeatedly for the next 1-2 weeks.
Let me know how it goes.